Scan on Demand

Overview
For Faculty
For Grad Students
For Undergraduates
FAQ
How to Get a Scan

About the Scan on Demand service

  • The Laurier Library is piloting a new scan on demand to let users request scans of book chapters or journal articles from the Waterloo Library collection
  • This service is initially available only to Laurier faculty and Graduate students during the Fall 2020 semester
  • Expansion of the service will be planned based upon outcomes of the pilot

How it works?

  • The service is available to Laurier faculty and Graduate students
  • Users must be logged in to Omni to be presented with the scan on demand option
  • Requests for scans are placed in Omni (see How to Get a Scan)
  • Scanned items will be delivered via email (Laurier authentication is required to access the documents)

Registered with the Accessible Learning Centre

  • Graduate students registered with the Accessible Learning Centre:
    • If you want a book chapter, a section of a book, or a journal article, then use this scan on demand service
    • If you want an entire book scanned, then please continue to request whole book scans through the Accessible Content E-Portal (ACE)

What library collections can be scanned during the pilot?

Campus Library Collections in scope for pilot
Waterloo
  • Books (circulating collection)
  • Journals (print collection)

What library collections cannot be scanned during the pilot?

Campus Library Collections out of scope for pilot
Waterloo
  • Newspapers
  • Government publications
  • Microfilm/microfiche
  • Reference collection
  • Music scores
Kitchener
  • Not available at this time
Brantford
  • Not available at this time
Annex
  • Not available at this time

Why might a Scan on Demand request be cancelled?

A request may be rejected for the following reasons:

  • the item selected is not available for scanning
  • the amount of pages requested exceeds copyright limitations
  • the item is already available electronically via the HathiTrust

How can I get help when I receive a cancellation message about HathiTrust?

  • Due to licensing requirements, we are not able to create scans from the physical books we own while they are available through the HathiTrust Emergency Temporary Access Service
  • If you received a message that your request has been cancelled due to the item be available in the HathiTrust Emergency Temporary Access Service, please visit the HathiTrust page for information about how to access the electronic version

How can I get help when I receive a cancellation message about copyright?

  • If your item was cancelled for copyright reasons, you may need to reduce the number of pages requested. See our copyright page.

Uploading into MyLearningSpace?

  • Items requested via the Library's Scan on Demand service are for individual use only.
  • If you wish to include a scanned item in your MyLS course please submit your request via the Library E-Reserves system
  • The Library will ensure that items are copyright approved and adhere to accessibility standards

Using it with ARES

  • Items requested via the library Scan on Demand service are for individual use only.
  • If you wish to include a scanned item in your course reserves please submit your request via the Library E-Reserves system
  • The Library will ensure that items are copyright approved and adhere to accessibility standards.

Getting help from my subject librarian?

How can I share my thoughts about the Scan on Demand service?

Registered with the Accessible Learning Centre

Graduate students registered with the Accessible Learning Centre:

  • If you want a book chapter, a section of a book, or a journal article, then use this scan on demand service
  • If you want an entire book scanned, then please continue to request whole book scans through the Accessible Content E-Portal (ACE)

How can I get help when I receive a cancellation message about HathiTrust?

  • Due to licensing requirements, we are not able to create scans from the physical books we own while they are available through the HathiTrust Emergency Temporary Access Service
  • If you received a message that your request has been cancelled due to the item be available in the HathiTrust Emergency Temporary Access Service, please visit the HathiTrust page for information about how to access the electronic version

How can I get help when I receive a cancellation message about copyright?

  • If your item was cancelled for copyright reasons, you may need to reduce the number of pages requested. See our copyright page.

Getting help from my subject librarian?

How can I share my thoughts about the Scan on Demand service?

When will this service be available for me?

  • We are currently piloting the Library's Scan on Demand service with Laurier faculty and Graduate students.

Getting help from my subject librarian?

Table of contents

Question 1. How can I share my thoughts about the Scan on Demand service?

  • What are problems with the library Scan on Demand service?
  • What are things about the Scan on Demand service we should keep?
  • What accessibility areas need the most attention?
  • Let us know: Library Scan on Demand service feedback

Question 2. My email said I should check HathiTrust. What is that?

  • We are not able to create scans from books that are available electronically as part of the HathiTrust Emergency Temporary Access Service.
  • If you received a message that your scan request has been cancelled due to the item be available in the HathiTrust Emergency Temporary Access Service, please visit the HathiTrust page for information about how to access the electronic version.

Question 3. How will my item be delivered?

  • All items requested through the Scan on Demand service will be delivered to you in PDF format via email.
  • You will need to authenticate using your Laurier account to download the scanned file.

Question 4. Why was my Scan on Demand request cancelled for copyright reason?

  • If your item has been cancelled for copyright reasons you may need to reduce the number of pages requested or the item may not be eligible for scanning.
  • Please refer to the library's Copyright page for details. If you require further information please contact Vera Fesnak at vfesnak@wlu.ca.

Question 5. What information do I need to provide to place a Scan on Demand request?

  • The Library's Scan on Demand service involves us retrieving a physical copy from select locations at the Waterloo campus library, then using a scanner to digitize a section of the item.
  • In order do this effectively, Graduate students or Laurier faculty need to provide the following information through the Omni request form:
    • Title of book chapter or article
    • Author of book chapter or article
    • Start page
    • End page
    • Comments that might help the library with your scan request
    • Date after which your scan request is no longer required

Question 6. Why can’t I find the Scan on Demand option in Omni?

  • Currently the Scan on Demand service is only available to Graduate students and Laurier faculty who are logged in to Omni
  • The scanning option is only displayed on items that are the Waterloo campus library.
    • For example, a book only located at the Brantford campus library will not display the Scan on Demand request option

Question 7. Can archival materials be scanned?

  • The Laurier Archives and Special Collections has now re-opened for bookable appointments to consult research collections on site, and to help researchers with digital scans from Archival and Special Collections
  • Please refer to the archives research appointments page if you would like to visit in person. If you would like to request a scan from the Archival or Special Collections please email libarch@wlu.ca outlining the details your research interest

Instructions for placing a Scan on Demand request

Step 1.  Find a book that is held by the Waterloo campus library

  • The service is only available for items held at the Waterloo campus library, with some exceptions (e.g., rare books)

step 1 long description follows with instructions for screen reader users

Step 2. Be sure you are signed in to Omni

  • Currently, the scanning service is only available to Laurier faculty and graduate students, so be sure to sign in

step 2, long description follows with instructions for screen reader users

Step 3. Select the scan section button

step 3, long description follows with instructions for screen reader users

Step 4. Complete the form

step 4, long description follows with instructions for screen reader users