Laurier Archives collection policies

Last updated: April 1, 2014

Archives and Special Collections Collecting Policy

Mission

The Laurier Archives strives to be a vital, vibrant department that is central to the teaching, research and community engagement mission of the University and is a destination for scholars. We contribute to the long-term health of the university by ensuring that vital and historic records are collected, preserved and made available to the university community.

Scope of the Collection

Material in Special Collections falls into three broad categories: the environmental conservation movement in Canada; the Lutheran Church in the community; and history of Waterloo Region.

Environmental Conservation Movement in Canada

The collection includes the corporate records of a number of national environmental organizations including, the Canadian Environmental Law Association, the Canadian Arctic Resources Committee and the Canadian Water Resources Association. It also includes records of local conservation organizations and environmental activists. Finally, it contains the personal papers of scholars who study the environment and resource management in Canada.

The Lutheran Church in the Community

The Laurier Archives holds the records of the Evangelical Lutheran Church in Canada, Eastern Synod as well as the corporate records of the Waterloo Lutheran Seminary at Wilfrid Laurier University. The collection also includes personal papers of faculty and students of the Seminary.

History of Waterloo Region

The Laurier Archives contains personal papers of: individuals associated with Wilfrid Laurier University as faculty members, administrators or students; local civic leaders; and environmental activists. It also contains organizational records of regional environmental conservation organizations as well as civic and cultural organizations from the Kitchener-Waterloo Area.

Acquisition Guidelines

Comprehensive Level

At the comprehensive level, the Laurier Archives will attempt to acquire records that document all aspects of the collecting area.

History of Wilfrid Laurier University from 1911 to the present

The University Archives will collect the corporate records of Wilfrid Laurier University and its predecessors, including the Evangelical Lutheran Seminary of Canada.

The Archives receives, on deposit, official records including the minutes and reports of the Board of Governors, Registrar, Senate and Senate Standing Committees, and other governing bodies. The Archives will attempt to collect all university publications including calendars, catalogs, magazines, newsletters, and press releases. The Archives will also collect some administrative records of University departments, offices and institutes. The Archives will collect curriculum materials selectively to document major changes in curriculum over time.

The University Archives will attempt to document student life by acquiring: student publications; records of select student organizations; as well as papers and memorabilia from students or alumni that relates directly to their experiences at Laurier.

The University Archives will not collect records documenting research conducted by Laurier faculty unless it relates to one of the Special Collections collecting areas. As a result, faculty papers will be acquired very selectively.

Research Level

At the research level, Laurier Archives and Special Collections seeks to establish or consolidate a collection that will support doctoral and other original research. In these areas, the Special Collections Department strives to maintain an excellent, but not exhaustive collection. Collections considered for inclusion will be made up primarily of unique, unpublished material. Collections consisting primarily of published documents will not typically be collected.

Water Resources in Canada

Special Collections will collect records of individuals as well as academic and non-profit organizations concerned with the management of Canada’s freshwater resources. The collection will document water policy, water quality and pollution, and conservation of freshwater in Canada.

Management of Canada’s Northern Resources

The Laurier Archives will collect records documenting the Canadian Arctic with an emphasis on environmental conservation, climate change, resource extraction and development. The collection will focus on policy development; however Special Collections will consider acquiring scientific data and results that support this policy development in some circumstances.

Biosphere Reserves in Canada

The Laurier Archives will collect archival resources relating to the foundation and continuing conservation of Biosphere Reserves in Canada as well as the UNESCO Man and the Biosphere programme in Canada.

History of the Evangelical Lutheran Church in Canada, Eastern Synod

Personal papers prominent Waterloo Region residents and organizational records of community groups will be collected very selectively. Collections requested by faculty members to support teaching will be considered for acquisition based on extent, format, and condition. Special Collections will not acquire collections that fit the collecting focus of other Waterloo-area archival repositories.

Environmental Conservation in Waterloo Region

The Laurier Archives will collect the records of organizations and individuals engaged in environmental conservation or environmental activism in the Waterloo area.

Exceptions

In general, the Laurier Archives will not accept:

  • The records of large, ongoing commercial, non-profit or professional organizations capable of supporting their own archival programs
  • Collections consisting exclusively of newspaper clippings or other published material
  • Collections on loan or collections to which the intellectual rights will not be transferred to the university
  • Collections with unreasonable use restrictions
  • Collections whose format makes it unlikely that Archives and Special Collections will be able to ensure the long-term preservation of the material

Rare Books Collecting Policy

Acquisition Guidelines:

Comprehensive Level:

At the comprehensive level, the Laurier Archives will attempt to assemble an exhaustive collection of published material.

History of Wilfrid Laurier University from 1911 to the present

The Laurier Archives will collect books and other published material about Wilfrid Laurier University, the Waterloo Lutheran Seminary and their predecessors Waterloo Lutheran University and Waterloo College. The Archives and Special Collections will also collect monographs or edited collections that profile University faculty members or administrators. Faculty publications are part of the circulating collection. Additional copies will be collected for the Archives and Special Collections if they fall under one of the Special Collections collecting areas.

Publications of the Wilfrid Laurier University Press

The Laurier Archives will collect all publications of the Wilfrid Laurier University Press.

Biosphere Reserves in Canada

The Laurier Archives will collect all publications documenting UNESCO Biosphere Reserves in Canada. The Archives will collect publications about the UNESCO Man and the Biosphere programme in other countries selectively.

Research Level

At the research level, the Laurier Archives seeks to establish or consolidate a collection that will support doctoral and other original research. In these areas, the Laurier Archives strives to maintain an excellent, but not exhaustive collection.

Lutheranism in Canada

The Laurier Archives will collect exhaustively the official publications of the Evangelical Lutheran Church in Canada (Eastern Synod). The Laurier Archives will also collect major publications of the other synods in the Evangelical Lutheran Church in Canada as well as publications of the Lutheran Church in Canada. The Laurier Archives will collect books about Lutheran denominations in Canada that are published by scholarly, religious or trade publishers.

Congregational Song in Canada

The Laurier Archives seeks to establish an extensive collection of Lutheran and Canadian hymnals including hymnals with or without music or with tunes indicated. The primary emphases will be on:

  • Music used in worship of the Evangelical Lutheran Church in Canada and its predecessors
  • North American Lutheran hymnals and music
  • Hymnals from any denomination published in Canada
  • Church music published in Waterloo Region
Water Resources in Canada

Laurier Archives will collect scholarly works about freshwater policy in Canada. Topics covered will include water export policy; water resources management; water pollution; water security; and hydroelectricity.

Parks and Protected Areas in Canada

The Laurier Archives will collect scholarly works about parks and protected areas in Canada at the national, provincial and territorial, and local levels.

Prime Minister Wilfrid Laurier

The Laurier Archives will collect published and unpublished material documenting the life and career of Sir Wilfrid Laurier.